Executive Secretary – Industrial Engineering

About the role

We are looking for a highly organized Executive Secretary with an Industrial Engineering background to support senior management. The role combines traditional secretarial duties with technical coordination, project monitoring and reporting across multiple departments.

Key responsibilities

• Manage calendars, meetings, appointments and correspondence for senior leaders.
• Prepare professional letters, reports, presentations, meeting agendas and minutes.
• Maintain confidential records, technical documents and management files.
• Track projects, action items, deadlines and departmental deliverables.
• Analyse operational data and create management reports, dashboards and presentations.
• Coordinate with Sales & Marketing, planning, procurement, CRM, engineering and other teams.
• Follow up with internal teams to ensure timely completion of instructions.
• Assist with process documentation, workflow mapping and continuous‑improvement initiatives.

Required profile

• Bachelor’s degree in Industrial Engineering or a related engineering discipline.
• 3–5 years of experience in an executive secretarial, technical coordination or management‑support role.
• Previous experience in a manufacturing, engineering or industrial organisation is preferred.
• Strong administrative, organisational and follow‑up skills with ability to work under pressure and meet strict deadlines.
• High level of confidentiality, accuracy and attention to detail.