Executive Secretary

About the role

We are seeking an enthusiastic and committed Executive Secretary to support the Area Vice President. The successful candidate will deliver high‑quality administrative service, handle confidential matters, and contribute creative solutions to ensure the smooth operation of the executive office.

Key responsibilities

• Draft, proofread, and dispatch outgoing correspondence to a professional standard.
• Review, prioritize, and forward incoming mail, handling routine requests independently.
• Maintain and update the executive calendar, scheduling appointments and meetings.
• Organise filing systems, databases of contacts, and track pending items.
• Compose letters on behalf of the Area Vice President and prepare simple document interpretations when required.
• Attend meetings, record minutes, distribute them, and follow up on action items.
• Arrange travel and external business trips for the Area Vice President.

Required profile

• College diploma in secretarial studies or equivalent.
• Fluent written and spoken English with strong note‑taking ability.
• Ability to work independently, maintain discretion, and handle confidential information.
• Proactive, charismatic, and able to thrive under pressure in a fast‑paced environment.

Required skills

• Computer literacy with proficiency in standard office software.
• Typing speed of at least 60 words per minute with high accuracy.