Executive Secretary

About the role

The Executive Secretary provides high‑level administrative support to the Chairman, ensuring smooth daily operations and effective communication across the organization. This role combines calendar management, travel coordination, document preparation, and stakeholder liaison duties.

Key responsibilities

• Manage the Chairman’s calendar, schedule meetings and appointments.
• Prepare agendas, take minutes, and handle follow‑up correspondence.
• Coordinate incoming and outgoing communications, including emails and calls.
• Serve as the primary liaison between the Chairman and internal/external stakeholders.
• Arrange travel itineraries, flights, and accommodations.
• Plan and organize events, meetings, and conferences.
• Assist in creating presentations and strategic materials.
• Conduct research and gather data to support decision‑making.
• Maintain an efficient filing system and manage confidential information.
• Undertake special projects and provide basic medical/first‑aid support as needed.

Required profile

• Bachelor’s degree or diploma in Healthcare Administration, Administration, or Communications.
• 3–5 years of experience in an executive‑level support role.
• Strong organizational skills, attention to detail, and problem‑solving ability.
• Ability to handle sensitive information with discretion.

Required skills

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).