Executive Secretary

About the role

The Executive Secretary provides high‑level administrative support to the Design Division executive, handling diary management, correspondence, visitor reception, conference calls and meeting scheduling. The role demands professionalism, confidentiality and the ability to project a polished image for the organization.

Key responsibilities

• Prepare letters, reports, memos, minutes, invoices and financial statements using word processing, spreadsheet, database or presentation software.
• Conduct research, compile data and draft papers for executives, committees and directors.
• Read and analyse incoming memos, letters and reports to determine significance and route them appropriately.
• Answer phone calls, direct them to the right parties or take messages.
• Maintain office supplies, manage records, oversee database systems and ensure timely submission of reports.
• File and retrieve corporate documents, records and reports.
• Receive, sort and distribute incoming correspondence, including faxes and email.
• Arrange travel and manage executive diaries.

Required profile

• Bachelor’s degree or Diploma in Administration or equivalent.
• Minimum 5 years of experience in a fast‑paced executive environment.
• Experience working in the Gulf region; background in engineering, architecture or construction is a plus.

Required skills

• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Experience with database and presentation software.

What we offer

• Generous, bespoke remuneration packages with a wide range of additional benefits for national and expatriate employees and their families.
• Long‑term career opportunities, global learning, development and leadership programs.