Executive Secretary

About the role

Tafaseel BPO is hiring a full-time Executive Secretary in Ajman, United Arab Emirates. The role provides high-level administrative support to the Executive Director and other assigned leadership staff, covering clerical work, scheduling and coordination of meetings and events.

Key responsibilities

• Provide high-level administrative support to the Executive Director and other assigned leadership staff.
• Draft letters, memos and other documents for senior staff.
• Arrange travel and accommodation for executives.
• Schedule and attend meetings on behalf of executives, taking notes and recording minutes.
• Maintain the executive's agenda and help plan appointments, board meetings and conferences.
• Perform additional duties as assigned by the executives.

Required profile

• Bachelor's degree in Business Administration or a related field preferred.
• At least four years of related experience.
• Fluent English and Arabic.

Required skills

• Excellent verbal and written communication, reporting and presentation skills.
• Strong organisational and time-management skills, with attention to detail and ability to meet deadlines.
• Integrity and confidentiality.
• Extensive knowledge of office administration, clerical procedures and recordkeeping.
• Able to type at least 50 words per minute.
• Proficient with Microsoft Office Suite or similar software, able to learn new tools.
• Able to manage and coordinate events.