Executive Secretary – Luxury Hotel

About the role

Anantara Downtown Dubai, part of the global luxury hotel brand Anantara Hotels & Resorts, is seeking an Executive Secretary to support senior leadership in a dynamic, hospitality‑focused environment. The role requires a professional who can manage confidential information and provide high‑level administrative support to the Executive Office.

Key responsibilities

• Manage and prioritize the Executive’s calendar, appointments, meetings and commitments.
• Coordinate meetings, prepare agendas and follow up on agreed actions and deadlines.
• Handle confidential correspondence, documents and executive information with complete discretion.
• Ensure follow‑up of actions within agreed timelines.
• Represent the Executive Office professionally and maintain effective relationships with internal and external stakeholders.
• Support business requirements outside normal working hours when required.

Required profile

• Highly organised, structured and detail‑oriented.
• Professional, polished and confident when dealing with senior executives, colleagues, guests and external stakeholders.
• Demonstrates discretion, confidentiality, integrity and sound judgement.
• Proactive, anticipating the needs of the Executive Office.
• Calm and composed when handling multiple priorities and time‑sensitive requests.
• Strong interpersonal skills and ability to work with people from diverse cultures and backgrounds.

Required skills

• Excellent proficiency in Microsoft Outlook, Word, Excel and PowerPoint.
• Strong calendar, meeting, travel, correspondence and document management abilities.
• Ability to prepare professional reports, presentations, minutes, agendas, letters and other executive documents.
• Good understanding of office administration, filing systems, record keeping and business correspondence.
• Excellent written and verbal English communication skills.