Executive Secretary / Office Manager (Mandarin & English)

About the role

The Healdan Group is seeking a bilingual Executive Secretary / Office Manager to support its Dubai office. The role requires fluency in Mandarin Chinese and English and strong administrative and coordination abilities.

Key responsibilities

• Prepare, manage and follow up on official correspondence, documents, reports and records.
• Manage schedules, meetings, calls and daily office operations.
• Communicate and coordinate professionally with clients, companies, government entities and business partners.
• Handle confidential information with discretion and professionalism.
• Ensure thorough follow‑up, attention to detail and independent work execution.

Required profile

• Proven experience as an Executive Secretary, Personal Assistant, Office Manager or similar role.
• Fluency in Mandarin Chinese and English, both written and spoken.
• Excellent administrative, organizational and communication skills.
• Strong proficiency in Microsoft Office and standard office systems.
• Previous experience in a law firm, professional services, corporate, trading or international business environment is highly preferred.
• Experience dealing with Chinese companies or clients in the UAE is a strong advantage.

Required skills

• Microsoft Office