Executive Secretary to the CEO

About the role

A leading healthcare organization in Abu Dhabi is looking for a proactive Executive Secretary to support the Chief Executive Officer. The role involves managing daily operations, communications, and strategic priorities to ensure smooth executive functioning.

Key responsibilities

• Manage and coordinate the CEO’s calendar, appointments, meetings, and travel arrangements.
• Prepare correspondence, presentations, reports, meeting minutes, and other executive documents.
• Act as the primary point of contact between the CEO and internal/external stakeholders.
• Screen and prioritize incoming communications, including emails, calls, and requests.
• Organise board, executive committee, and leadership meetings, including agenda preparation and follow‑up actions.
• Maintain confidential records and sensitive information with utmost discretion.
• Track and follow up on key action items, projects, and deadlines on behalf of the CEO.
• Coordinate with various departments to facilitate effective communication and smooth business operations.
• Prepare briefing materials and background information for meetings and presentations.
• Ensure compliance with organisational policies and administrative procedures.

Required profile

• Bachelor’s degree in Business Administration, Management, Communications, or a related field.
• 3–5 years of experience as an Executive Secretary, Executive Assistant, or similar senior administrative role supporting C‑level executives.
• Excellent organisational, time‑management and multitasking abilities.
• Strong written and verbal communication skills in English; Arabic is an advantage.
• Ability to handle confidential information with professionalism and discretion.
• Attention to detail and problem‑solving skills.
• Experience in the healthcare sector is preferred.

Required skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).