Group Travel Coordinator

About the role

The Group Travel Coordinator ensures efficient, cost‑effective, and seamless travel arrangements for employees, executives, guests, and production teams across the organization. This role manages travel requests, vendor relationships, invoice validation, and compliance with company policies, often requiring flexibility to support projects outside regular business hours.

Key responsibilities

• Manage domestic and international travel requests, including flights, accommodation, transportation, visas, and related requirements.
• Provide guidance on travel procedures, policies, and documentation to travelers.
• Negotiate rates and corporate agreements with travel agencies, airlines, hotels, and other suppliers.
• Monitor supplier performance, maintain an approved supplier database, and identify cost‑optimization opportunities.
• Review, validate, and reconcile travel‑related invoices; coordinate payments, advances, and reimbursements with Finance.
• Track travel expenditures, support budget monitoring, and maintain accurate travel records.
• Generate periodic reports on travel activity, expenditure, and supplier performance.
• Act as emergency contact for travelers and support urgent travel issues.
• Coordinate with internal stakeholders to align travel logistics with project timelines.

Required profile

• Proven experience coordinating corporate or group travel, both domestic and international.
• Strong vendor management and negotiation skills.
• Ability to handle financial administration, including invoice validation and budgeting.
• Excellent organizational skills and attention to detail.
• Flexibility to work outside standard hours, including weekends and public holidays, when required.

Required skills