Legal Administration Specialist

About the role

Damen's Corporate Legal function supports its entities worldwide with legal guidance, corporate governance support, compliance assistance and legal administration. As a Legal Administration Specialist in the Corporate Legal department, you will provide legal administration, document management, governance support and legal process coordination, working under the supervision of the Corporate Legal Counsel. The role sits in Damen Shared Services, Abu Dhabi.

Key responsibilities

• Maintain accurate, up-to-date legal and corporate records and coordinate legal documentation on company structures, governance changes and board activities
• Support corporate changes such as company registrations, director updates, powers of attorney and shareholder changes
• Prepare documentation, collect information and track progress on legal projects
• Maintain legal databases, templates and reporting tools, and prepare corporate structure charts and management information
• Support legal technology platforms such as Legisway, SharePoint and DocuSign
• Process legal and corporate documentation with approved templates, coordinate document flows with notaries and advisers, and review standard documents while escalating non-standard requests
• Support training materials, presentations and knowledge-sharing initiatives, and contribute to continuous improvement

Required profile

• Bachelor's degree in Law, Legal Studies, Corporate Governance or a related discipline
• Paralegal certification or equivalent legal qualification is an advantage
• 2-5 years of experience in a Paralegal, Legal Administrator, Corporate Secretary, Governance Support or Legal Operations role
• Experience with legal records, corporate databases, legal documentation and legal management systems
• Preferred: experience in multinational, professional services, engineering, manufacturing, maritime or corporate environments
• Professional proficiency in written and spoken English

Required skills

• Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
• SharePoint and document management systems
• Legal management software such as Legisway or similar
• Document control and reporting tools
• Knowledge of corporate governance, document control, Common Law and EU law standards, and basic understanding of NDAs, powers of attorney, board resolutions and corporate filings