Legal Administrative Assistant

About the role

The Legal Administrative Assistant provides high‑level administrative support to the Legal Department, ensuring smooth operations and strict confidentiality. The role works directly with the General Counsel and legal staff, handling complex calendar management, document preparation, and coordination across departments.

Key responsibilities

• Assist the General Counsel with daily administrative duties and executive‑level tasks.
• Maintain case‑specific paper and digital files for easy tracking and retrieval.
• Prepare and update standard forms, letters, and agreements for legal staff.
• Assign and resolve Legal Help Desk queries within 48 hours.
• Issue and control legal notices, ensuring completion within one week.
• Send documents for translation, review, and process invoices in the Oracle system.
• Process law‑firm invoices and follow up with the accounts department for payments.
• Assist in the preparation and review of company legal documents such as agreements, MOUs, POAs, and notices.
• Handle trade‑license, trademark, and POA issuances, renewals, and amendments.
• Maintain accurate records of corporate constitutional documents, internal committee minutes, and resolutions.
• Ensure compliance with local property‑management laws and monitor regulatory changes.

Required profile

• Bachelor's degree in Business Administration or a related field.
• 3‑4 years of experience as a Legal Secretary in real‑estate or property‑management environments.
• Fluent in English and Arabic.

Required skills

• Proficiency with Oracle financial/accounting system.