Legal Secretary – Dubai

About the role

Our client, a leading international law firm in Dubai, is seeking an experienced Legal Secretary to provide comprehensive administrative support to partners and legal teams. The role combines high‑volume document handling, diary management, and travel coordination in a fast‑paced, multi‑jurisdictional environment.

Key responsibilities

• Audio typing via digital dictation and copy‑typing of legal documents and correspondence.
• Formatting, editing, and preparing documents in line with the firm’s house style.
• Assisting with trial bundle preparation and ad‑hoc legal project support.
• Opening new client matters and liaising with due‑diligence teams.
• Maintaining accurate electronic and hard‑copy filing systems, archiving, and database management.
• Managing complex diaries, multi‑zone scheduling of meetings, seminars, and client events.
• Coordinating internal and external meetings, lunches, conference calls, and inbox handling.
• Drafting internal communications and taking detailed meeting notes with follow‑up actions.
• Preparing PowerPoint presentations, pitches, and other client‑facing materials.
• Maintaining and updating CRM records.
• Arranging end‑to‑end international travel, visas, permits, and related documentation.
• Coordinating couriers, mail handling, and tracking deliveries.
• Supporting billing processes, supplier payments, and general financial administration.
• Providing cover for other teams and reception duties as required.

Required profile

• Proven experience as a Legal Secretary in a law‑firm environment.

Required skills

• Audio typing and digital dictation tools.
• Microsoft PowerPoint and Office suite (Word, Excel).
• CRM system management.
• Complex diary and multi‑zone scheduling.
• International travel coordination and visa documentation.

What we offer

• Competitive salary up to AED 288,000 per year.