Legal Secretary

About the role

Gibson Dunn, a leading global law firm, is seeking a Legal Secretary to provide comprehensive administrative support to partners, associates and staff in Abu Dhabi. The role reports to the Director of Administration and the Operations Manager and involves managing high‑volume diary, document production and client interactions.

Key responsibilities

• Maintain accurate diary management for all attorneys.
• Produce, amend, format and track changes on legal documents.
• Arrange meetings, lunches, dinners and confirm logistics.
• Coordinate complex travel, including flights, accommodation, visas and transfers.
• Handle telephone queries and relay messages precisely.
• Photocopy, print, bind, scan and file both physical and electronic documents.
• Assist in billing: distribute prebills, liaise with partners and accounts to finalise client invoices.
• Enter attorney timesheets using Expert Time.
• Prepare expense claims, invoice requests and petty‑cash reports.
• Open new client files, gather KYC documentation and input client development events into InterAction.
• Support reception duties, welcome visitors and prepare meeting rooms.
• Provide backup secretarial support for other attorneys as needed.

Required profile

• Strong ability to prioritise, multitask and work independently or as part of a team.
• Proactive attitude with a solid work ethic and professional discretion.
• Excellent communication and organisational skills.
• Fluent in English and Arabic, both written and spoken.
• Willingness to work overtime and meet tight deadlines.

Required skills

• Microsoft Windows 10
• Microsoft Office Professional 2018 (Word, Excel, PowerPoint, Outlook)
• Expert Time (timesheet software)
• InterAction (client relationship management system)