Management Assistant & Office Manager

About the role

As a Management Assistant and Office Manager you will be the organisational backbone for ICEYE’s UAE team, handling calendars, meetings and day‑to‑day operations. You will ensure smooth communication between local and global teams, allowing leaders to focus on strategic priorities.

Key responsibilities

• Provide high‑level administrative support to the UAE management team, including scheduling, travel arrangements and meeting coordination.
• Act as the primary point of contact for internal coordination, facilitating seamless communication across offices.
• Prepare, maintain and distribute documentation, reports and presentations as required.
• Track action items, deadlines and deliverables, ensuring timely follow‑up.
• Support onboarding and off‑boarding processes, including equipment and workspace setup.
• Manage office supplies, vendor relationships and facility needs, coordinating with building management and external service providers.
• Handle basic finance tasks such as invoice processing, expense reporting and petty‑cash management.
• Provide ad‑hoc assistance for events, visits and special projects.

Required profile

• Strong organisational and time‑management abilities.
• Excellent written and verbal communication skills.
• Proactive problem‑solver who can anticipate needs and act independently.
• Professional demeanor with a customer‑service orientation.

Required skills

• Proficiency with standard office software (e.g., word processing, spreadsheets, presentation tools).
• Experience handling basic finance administration such as invoice processing and expense reports.