Medical Secretary

About the role

The Medical Secretary provides comprehensive administrative support to the medical staff at American Hospital Dubai, ensuring smooth daily operations and effective communication across departments.

Key responsibilities

• Prepare and distribute monthly on‑call rotas for hospital‑wide and community physicians.
• Order and manage supplies such as business cards, stamps, and stationery for the Medical Affairs office.
• Coordinate appointments with medical representatives and organize departmental committee meetings, including room bookings, agenda distribution, minute‑taking, and refreshments.
• Arrange full‑time and CBD Hospital orientation for physicians, covering photoshoots, lab coat measurements, access cards, parking, and mobile SIM cards.
• Maintain and update physicians' contact details and oversee the completion of Ongoing Professional Practice Evaluation (OPPE).
• Support the Chief Medical Officer with Joint Commission International Accreditation tasks and handle confidential information securely.

Required profile

• Diploma in Medical Secretarial studies or a related field.
• Minimum three years of experience as a Medical Secretary in a private hospital.
• Fluent written and spoken English; additional languages are a plus.

Required skills

• Intermediate to advanced proficiency in Microsoft Office.
• Shorthand and audio typing abilities.
• Typing speed of at least 50‑60 words per minute.