Office Admin Assistant

About the role

As an Office Admin Assistant at SYSTRA, you will ensure the smooth operation of the front office and provide comprehensive administrative support to various departments. You will be the first point of contact for visitors, clients and vendors, helping to maintain a professional and welcoming environment.

Key responsibilities

• Welcome visitors, clients and vendors, managing the reception area and directing incoming calls.
• Process employee requests, provide information and coordinate appointments and meetings.
• Perform data entry, filing, document preparation and other administrative tasks for managers and departments.
• Coordinate with vendors for office supplies, maintenance services and equipment, including purchase requests and order processing.
• Support invoice tracking and liaise with finance for payments and documentation.
• Monitor office supplies, equipment and general housekeeping to ensure smooth daily operations.
• Oversee allocation, usage and documentation of company vehicles, maintain trip logs and coordinate servicing and repairs.
• Work with building management to address maintenance, renewals and employee complaints, and ensure cleanliness of workspaces.
• Handle incoming and outgoing mail, packages and deliveries.

Required profile

• Professional demeanor with the ability to serve as the first point of contact for visitors, clients and vendors.
• Strong organizational skills to manage reception duties, appointments and office supplies.
• Attention to detail for document preparation, invoice tracking and vehicle documentation.

Required skills