Office Administrative Assistant

About the role

The Office Administrative Assistant provides comprehensive administrative and operational support to ensure smooth day‑to‑day functioning of the office. The role blends standard office administration with finance‑related tasks such as expense management, vendor coordination, and payroll assistance.

Key responsibilities

• Collect, review, and process employee expense claims, verify documentation, and maintain expense records for monthly reporting.
• Track invoice submissions, approvals, and payment status; follow up with internal stakeholders and vendors.
• Manage petty cash, capture expenditure data, and prepare quarterly overviews.
• Act as primary contact for office vendors, obtain quotations, raise purchase requests, and monitor contract renewals.
• Maintain office supplies, stationery, inventory, and directory of extensions.
• Coordinate office logistics, access cards, seating arrangements, and basic facilities support.
• Organise travel, visa applications, meetings, and visitor reception; arrange refreshments and guide clients to appropriate parties.
• Schedule and support meetings for management and staff, prepare minutes, and monitor conference room usage.

Required profile

• Highly organized and detail‑oriented with the ability to handle confidential information.
• Strong communication skills to coordinate with internal teams and external vendors.
• Proactive approach to supporting finance processes and ensuring timely reimbursements.
• Ability to multitask across administrative, financial, and operational duties.

Required skills

• Microsoft Excel

What we offer

• Dynamic work environment with exposure to finance and operations.
• Opportunities for professional growth in administrative and financial support functions.