Office Administrator – Dubai

About the role

The Office Administrator will ensure the Dubai office runs smoothly on a daily basis, handling facilities, administrative tasks and basic IT support. You will be the central point of contact for building management, government compliance visits and employee needs, contributing to a well‑organized and compliant workplace.

Key responsibilities

• Oversee daily office operations, keeping the workplace organized, well‑maintained and fully operational.
• Serve as the primary liaison with building management and landlords for maintenance, repairs, access and other facilities matters.
• Manage relationships with office vendors such as cleaning, maintenance, catering, courier and security services.
• Coordinate procurement of office supplies, equipment and stationery while tracking budgets and expenditures.
• Handle Ejari registration and renewals for the company premises.
• Organise internal meetings, events and visits, including room bookings, catering and logistics.
• Support onboarding logistics for new hires, including workstation setup and office orientation.
• Maintain health and safety standards and ensure compliance with local workplace regulations.
• Manage incoming and outgoing correspondence, deliveries and visitor reception.
• Assist with travel arrangements and logistics for staff and visiting colleagues.
• Provide basic IT support – Wi‑Fi connectivity, printer access, AV/video‑conferencing systems – and coordinate with the IT team for more complex issues.
• Set up IT equipment and system access for new employees in collaboration with the IT team.
• Support MOHRE compliance by attending ministry visits and coordinating with the legal team.

Required profile

• Strong organizational and multitasking abilities.
• Excellent communication skills for interacting with vendors, building management and internal teams.
• Proactive attitude with a focus on maintaining a safe and compliant workplace.

Required skills

• Wi‑Fi troubleshooting
• Printer operation
• AV/video‑conferencing system handling