Office Administrator – Dubai

About the role

The Office Administrator will ensure smooth and efficient operation of elseco’s Dubai offices and the ATOM technology platform. Reporting to the Operations & Brand Director, the role provides comprehensive administrative and operational support, handling everything from expense tracking to visitor management.

Key responsibilities

• Monitor daily company expenses in Excel and own the annual administration budget for both offices.
• Maintain up‑to‑date administration files, records and office supplies for elseco and ATOM.
• Greet staff and visitors, manage meeting‑room preparation and refreshments.
• Answer the mainline phone, direct calls and messages appropriately.
• Arrange travel for the Leadership Team and other employees as required.
• Coordinate office access, passes and facilities with IT and building management.
• Oversee office facilities, cleaning, equipment, fire‑safety contracts and other workplace services.
• Conduct vendor comparisons, negotiate rates and manage service providers for office needs.
• Organise internal events, handling logistics, venues and catering.
• Support preparation and distribution of internal and external communications under the Operations & Brand Director’s direction.

Required profile

• University degree and 6‑8 years of office coordination experience.
• Strong professionalism, high attention to detail and a proactive, solution‑oriented attitude.
• Excellent written and verbal English communication skills and a presentable, professional demeanor.
• Ability to build and maintain effective relationships with all staff and external partners.
• Willingness to live and work in Dubai.

Required skills

• Advanced Microsoft Excel (formulas, budgeting, expense reporting).
• Microsoft Word.
• Microsoft PowerPoint.