Office Administrator

About the role

Ventum is seeking an Office Administrator to provide high‑level administrative support to the executive and front‑office teams in Dubai. The role involves managing communications, coordinating meetings, and ensuring smooth day‑to‑day office operations.

Key responsibilities

• Perform secretarial services for project and office managers, including calendar management, email handling and phone call prioritisation.
• Arrange meetings, prepare agendas, presentation slides and take minutes, distributing them promptly to relevant parties.
• Maintain confidential filing systems for both paper and electronic documents, licences and personal files.
• Process expenses, holidays, absence allocation, budget maintenance, invoices and payroll attendance.
• Manage office supplies, reception area, and coordinate external services such as cleaning, health & safety, technical and coffee machine maintenance.
• Make travel arrangements and reservations for staff and ensure the office environment is healthy, comfortable and productive.

Required profile

• Bachelor’s degree and minimum two years of experience in an administrative or similar role.
• Excellent time‑management, ability to work under pressure and handle unpredictable workloads.
• Professional telephone manner with strong written and verbal communication skills.
• High level of confidentiality, diplomacy and attention to detail.

Required skills

• Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint).
• Experience using CRM systems.

What we offer

• Competitive salary and benefits package.
• Opportunities for career growth, training and development.
• Generous health and insurance coverage.
• Personal leave and paid holidays.