Office Administrator & Receptionist

About the role

A company with headquarters in Dubai and Abu Dhabi and an office in Beirut is looking for an Office Administrator and Receptionist. The person will be the first point of contact for company communications and visitors, coordinate daily office operations, support the Executive Team and help the HR team with insurance, visa processing, onboarding and internal events.

Key responsibilities

• Be the main contact for calls, emails and visitors, and monitor the general company inbox, directing correspondence to the right departments
• Handle phone calls and mobile communications, and arrange courier collections and deliveries
• Coordinate driver schedules and transport requests, and liaise with building management on access cards, parking, maintenance and NOCs
• Monitor office supplies and stock, assist with petty cash requests and keep records
• Support the Executive Team, assist with employee insurance, onboarding and internal events, and keep accurate administrative records

Required profile

• Tech-savvy, able to learn digital tools and use AI to improve efficiency
• Clear verbal and written communication, attention to detail and discretion with confidential information
• Strong organization, prioritization and problem-solving skills, adaptable under pressure
• Experience coordinating couriers, driver schedules and building management requests

Required skills

• Microsoft Office, especially Outlook, Word and Excel
• Managing shared inboxes, telephone systems and mobile communications
• Data entry, recordkeeping and electronic filing
• Calendar and scheduling tools
• Basic knowledge of petty cash procedures and employee insurance administration