Office Assistant – Administrative & Transportation Support

About the role

The Office Assistant provides essential administrative support while also handling transportation and logistical tasks. This hybrid role ensures the office runs smoothly, documents are managed efficiently, and staff, clients, and documents are safely transported as needed.

Key responsibilities

• Manage daily office operations, including supplies, inventory, and maintaining a clean environment.
• Handle filing, scanning, copying, and organization of important documents.
• Answer phone calls, route messages, and greet clients and visitors professionally.
• Monitor incoming and outgoing correspondence, both email and physical mail.
• Safely drive staff, clients, or documents to designated locations, ensuring punctual arrivals.
• Maintain the assigned vehicle, keeping it fueled, clean, and reporting any issues.
• Arrange deliveries and collections, record inventory receipts accurately.
• Set up meeting rooms, prepare materials, and assist guests.
• Book travel, accommodations, and other logistical needs for staff.
• Support office events, employee activities, and meetings.

Required profile

• High School Diploma or equivalent; additional certifications in office management or logistics are a plus.
• Minimum 2–3 years experience as a driver with a valid driving licence.
• Previous experience as an Office Assistant or in a similar administrative role.

Required skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).