Office Assistant – Career Services & Alumni

About the role

The Office Assistant supports the Senior Coordinator of the Career Services & Alumni office at Sorbonne University Abu Dhabi. The role involves handling daily administrative tasks, maintaining records, and facilitating communication between students, alumni, and external partners.

Key responsibilities

• Prepare and coordinate internship documentation for companies and the university.
• Manage the web‑based job portal, posting internship and job opportunities.
• Maintain daily reports on student visits to the career services office.
• Design, distribute and follow up on the annual alumni survey using an online questionnaire.
• Update alumni contact information and compile data for the alumni directory.
• Organise logistics for career‑related events, including meetings, interviews, and both indoor and outdoor activities.
• Handle incoming mail and correspondence, drafting memos, letters and statements as needed.

Required profile

• Strong administrative and communication abilities.
• Detail‑oriented with excellent organisational skills and the capacity to manage multiple priorities.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft Outlook.
• Experience with online survey systems.