Office Coordinator

About the role

We are seeking a proactive and highly organised Office Coordinator to keep our workplace running smoothly. Reporting to the manager, you will handle day‑to‑day office operations, support vendor relationships, and provide light‑touch People administration assistance.

Key responsibilities

• Manage office supplies, equipment, and inventory, including ordering and tracking usage.
• Coordinate with vendors and suppliers for maintenance, services, and deliveries.
• Handle incoming and outgoing shipments and arrange domestic and international travel bookings.
• Plan and execute office events, team activities, and small gatherings.
• Maintain physical and digital filing systems, trackers, and checklists.
• Serve as the primary point of contact for employee office‑related queries.
• Liaise across teams to ensure smooth coordination of tasks and requests.
• Support onboarding and off‑boarding logistics, including equipment setup and access arrangements.
• Maintain employee records such as leave and document trackers, escalating confidential matters to the manager.

Required profile

• Minimum 3 years of experience in office administration, coordination or a similar support role.
• Highly organised, reliable and able to juggle multiple tasks simultaneously.
• Strong follow‑up skills with excellent attention to detail.
• Comfortable interacting with employees, suppliers and internal teams at all levels.
• Good written and spoken English.

Required skills

• Proficiency with Google Workspace.
• Experience using Slack.
• Advanced spreadsheet skills.