Office Coordinator

About the role

A varied, hands‑on role combining office operations, procurement, travel coordination and executive support. You will be a key coordination point for our teams, management, suppliers and service providers.

Key responsibilities

• Coordinate up to 30 travel requests per month, including flights, hotels and related arrangements, while providing day‑to‑day administrative support to management.
• Raise and manage approximately 70 purchase orders per year in IFS, issue POs to suppliers, process goods/service receipts and maintain accurate purchasing records.
• Coordinate IT purchase requests, POs and GRFs in collaboration with IT and Finance.
• Manage office supplies, consumables, workplace purchases and recurring service agreements, including maintenance, cleaning and pest control.
• Coordinate vendors, quotations, orders, invoices and agreement follow‑up, supporting efficient and cost‑conscious purchasing.
• Manage driver schedules, transportation requirements, deliveries and other day‑to‑day operational needs.
• Maintain accurate records and act as a reliable coordination point across teams, suppliers and management.
• Provide administrative and coordination support to the Managing Director by managing schedules, communications, meetings, and travel arrangements.

Required profile

• Minimum 2 years’ experience in office administration, procurement coordination, executive support or similar role, preferably in an international environment.
• Bachelor’s degree or diploma in Business Administration, Management, Procurement, Office Administration or a related field.
• Experience with ERP/procurement systems; IFS experience is an advantage.
• Strong organisation, prioritisation and attention to detail, with good commercial awareness and confidence in dealing with suppliers.
• Proactive, service‑oriented and discreet, with the ability to manage multiple requests and close actions reliably.
• Fluent English required.
• Good command of Outlook, Word and Excel.

Required skills

• IFS (ERP system)
• Microsoft Outlook
• Microsoft Word
• Microsoft Excel