Office Manager & Assistant (12‑month Maternity Cover)

About the role

GN is seeking a structured and service‑oriented Office Manager & Assistant to ensure smooth daily operations at its Dubai office while providing comprehensive support to employees and management during a 12‑month maternity cover period.

Key responsibilities

• Oversee day‑to‑day office operations, including supplies, equipment, and vendor relationships.
• Develop, implement, and update office policies and procedures.
• Manage office budgets, monitor expenditures, and maintain accurate financial records.
• Provide administrative support to management: calendar management, meeting coordination, travel arrangements, and document preparation.
• Handle incoming and outgoing correspondence, ensuring professional communication flow.
• Process payroll accurately and on time, maintain employee records, and support onboarding and training activities.
• Respond to employee queries on HR policies, benefits, and payroll; ensure compliance with labor laws and internal policies.
• Process and verify invoices, liaise with vendors, and assist in preparing financial reports.
• Coordinate internal meetings, events, and team activities to foster engagement.
• Oversee office maintenance and act as primary contact for property managers and facility needs.

Required profile

• Strong service mindset with a genuine motivation to support colleagues and external partners.
• Ability to adapt to evolving priorities and handle multiple tasks simultaneously.
• Excellent communication and interpersonal skills.
• Detail‑oriented with solid organizational abilities.

Required skills