Office Manager – Executive Management

About the role

The Office Manager will provide high‑level executive support to the COO while overseeing day‑to‑day office operations in a fast‑paced financial services environment. This role ensures smooth coordination across departments, maintains compliance standards, and facilitates effective communication throughout the organization.

Key responsibilities

• Manage the COO’s calendar, priorities, meetings and follow‑ups, and prepare reports, dashboards and presentations for management review.
• Coordinate inter‑departmental alignment, monitor project timelines, deliverables and KPIs to ensure timely execution.
• Oversee overall office operations, facilities, vendor relationships and procurement of supplies, services and contracts.
• Ensure adherence to company policies, regulatory requirements, maintain documentation and support internal audits.
• Facilitate communication across teams and prepare weekly/monthly operational reports for the COO.

Required profile

• Bachelor’s degree in Business Administration, Management or a related field.
• 5–8 years of experience in office management, operations or executive support, preferably within financial services or corporate environments.
• Availability to work Monday‑Friday, 9 AM‑5 PM with flexibility as needed.

Required skills

• Strong organizational and multitasking abilities.
• Excellent communication and stakeholder‑management skills.
• High level of confidentiality and professionalism.
• Proficiency in MS Office, reporting tools and workflow systems.