Office Manager

About the role

The Office Manager assists the Head of Administration in providing general administrative support to the office, covering financial management, human‑resource matters, procurement, records management, IT systems, office accommodation and logistical support for duty visits by Hong Kong officials. The position is based at the Hong Kong Economic and Trade Office in Dubai and reports directly to the Head of Administration.

Key responsibilities

• Assist the Head of Administration in overall administrative support, including resource and system management, office accommodation and building maintenance.
• Handle personnel matters for local staff and support Hong Kong‑based officers upon arrival.
• Supervise Administrative Assistant (Finance), Administrative Assistant/Receptionist, and Driver/Office Assistant, and support staff recruitment, training and leave management.
• Oversee preparation of accounting vouchers and reports for office imprest, monitor bank and imprest accounts, and manage related financial routines.
• Maintain the office filing system and records, both physical and electronic.
• Negotiate with vendors and contractors for office supplies and equipment maintenance, and manage office inventories.
• Arrange accommodation and transportation bookings for incoming guests.
• Perform any other duties assigned by senior officers.

Required profile

• Bachelor’s degree or equivalent.
• Minimum of 7 years’ experience, preferably in foreign government offices at a managerial level.
• Proficient in written and spoken English; Arabic proficiency is an advantage.
• Resident of the UAE at the time of hire and eligible to work in the UAE.
• No impediments to obtain and hold a work permit for legal employment in the UAE.