Office Manager & Legal Secretary (Arabic Speaking)

About the role

We are seeking an experienced Office Manager and Legal Secretary who is fluent in Arabic and English to support the Executive Director of a newly established semi‑governmental legal institution in Abu Dhabi. The role combines executive assistance, office administration and liaison duties for a team of eight, ensuring smooth daily operations.

Key responsibilities

• Provide secretarial support to the Executive Director, including diary management, correspondence, document preparation and meeting coordination.
• Prepare, format and proofread reports, presentations and communications in both English and Arabic.
• Oversee office operations such as procurement, supplier management, supplies, facilities and general administration.
• Manage administrative processes including invoices, reimbursements, leave requests and internal records.
• Arrange travel itineraries, logistics and accommodations for senior stakeholders and visitors.
• Coordinate meetings, events and external engagements, acting as the primary point of contact for enquiries.
• Assist the wider team with ad‑hoc administrative tasks as required.

Required profile

• Minimum 3 years of experience in an administrative, secretarial, executive assistant or office management role within an international environment.
• Fluency in written and spoken Arabic and English.
• Proven experience handling confidential information and supporting senior executives.
• Strong organisational abilities and capacity to manage multiple priorities in a fast‑paced setting.
• Experience in office operations, procurement and supplier relationship management.
• Background in legal, professional services or multinational organisations is preferred.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook