Office Manager – Support Team Lead

About the role

The Office Manager will lead the Support team for two entities in Dubai, ensuring smooth operation of administration, finance, catering and facilities. Reporting to the Managing Director and working closely with finance and department heads, the role demands a proactive, "no job is too small" attitude.

Key responsibilities

• Manage the Administration team, overseeing events, travel and hotel bookings, and service apartments.
• Select and renew health, life and office insurance providers, and supervise catering and facilities services.
• Liaise with the Accounts/Finance Manager, monitor office expenses, and act as authorised signatory when required.
• Coordinate property matters, act as main contact with building managers, and oversee office moves and maintenance.
• Work with IT to maintain network drives, seating arrangements and compliance with IT policies.
• Support Company Secretary duties, maintain trade licence documentation, organise Board meetings and handle carbon data reporting.
• Provide compliance support for Dubai, attend global seminars, and assist employees with sanctions and KYC processes.
• Undertake additional duties as needed to meet business requirements.

Required profile

• 5+ years experience in global mobility, immigration or related fields with strong knowledge of international immigration laws and tax regulations.
• Excellent organisational skills, attention to detail and ability to manage multiple tasks simultaneously.
• Strong communication and interpersonal abilities to build relationships across geographic locations.
• Flexible, proactive and able to thrive in an evolving, fast‑paced environment.
• High ethical standards, discretion and sound judgment when handling confidential information.
• Proficiency in Microsoft Office suite (PowerPoint, Excel, Word, Outlook).

Required skills

• Microsoft Office (PowerPoint, Excel, Word, Outlook)
• Compliance software