Office Manager/Receptionist

About the role

We are seeking a proactive Office Manager/Receptionist to be the welcoming face of our company while ensuring smooth daily operations. The role combines front‑desk duties with the management of office logistics, vendor relationships, and procurement, providing a vital backbone for our team.

Key responsibilities

• Greet visitors, clients and vendors, manage multi‑line phone system and direct inquiries.
• Coordinate meeting room bookings, set up conference spaces and arrange catering.
• Oversee office maintenance, liaise with building management and handle security access.
• Support onboarding of new hires by preparing workstations and arranging IT access.
• Organise travel and expense reporting for senior staff.
• Maintain vendor contracts, insurance certificates and office documentation.
• Source, negotiate and manage suppliers for cleaning, security, IT support, catering and office supplies.
• Monitor inventory levels, reorder supplies and optimise costs.

Required profile

• 2‑3 years of experience in reception, office administration or facilities coordination.
• Proven network of reliable vendors and experience managing contracts.
• Strong organisational abilities and attention to detail in a fast‑paced environment.
• Excellent verbal and written communication skills.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel