Officer - Administration

About the role

The Officer – Administration will provide administrative and coordination support to the Facilities Management business, ensuring smooth and efficient day‑to‑day operations. The role involves maintaining records, preparing reports and trackers, coordinating with internal departments and site teams, and following up on administrative requirements.

Key responsibilities

• Provide administrative and coordination support to the Facilities Management team and business operations.
• Maintain and organize company records, documents, reports, and administrative files.
• Prepare letters, memos, reports, presentations, trackers, and other business documents as required.
• Coordinate with Operations, HR, Finance, Procurement, QHSE, and other support functions on administrative matters.
• Support the preparation and updating of daily, weekly, and monthly administrative and operational reports.
• Maintain accurate employee, site, asset, and administrative records.
• Assist in coordinating meetings, appointments, site visits, training sessions, and internal activities.
• Follow up with relevant stakeholders to ensure timely completion of assigned administrative actions.
• Support the administration of Facilities Management contracts, sites, and operational documentation.
• Assist in maintaining trackers related to manpower, attendance, accommodation, transport, uniforms, access cards, and other administrative requirements.

Required profile

• Fresh graduates or entry‑level candidates, preferably UAE Nationals.
• Previous experience in administrative, customer service, coordination, or Facilities Management roles is an advantage.
• UAE National with a Family Book preferred where applicable.