Personal Assistant and Coordinator

About the role

The Personal Assistant and Coordinator role at Maison Ellyse is a full‑time, on‑site position in Dubai, supporting senior leadership and client teams. The role blends administrative support with project coordination across a range of luxury and communications clients.

Key responsibilities

• Manage daily schedules, calendars and coordinate meetings for senior leadership.
• Prepare briefs, follow up on tasks, and ensure timely execution of initiatives.
• Organise travel arrangements, accommodations and handle correspondence.
• Maintain confidential records and documents.
• Support project coordination across client accounts, assisting with timelines, logistics and team communication.
• Assist the PR team with reports and other actions during peak periods.

Required profile

• Strong organisational, time‑management and multitasking abilities.
• Excellent written and verbal English communication.
• Professionalism, discretion and integrity when handling sensitive information.
• Ability to work on‑site in Dubai with flexibility for occasional extended hours.
• Bachelor’s degree in Communications, Business Administration, Marketing or a related field preferred.
• Interest in luxury, arts, hospitality and lifestyle sectors.
• 1–2 years of experience in administrative support or coordination, preferably in communications or luxury environments.

Required skills

• MS Office Suite
• Google Workspace
• Calendar management software
• Canva