Personal Assistant - Senior Management Support

About the role

ViTO Energy Engineering and Construction, a subsidiary of ViTO Group, is an EPC provider for industrial projects in the oil, gas and energy sectors, operating from headquarters in Qatar, India, the UAE, Germany and Istanbul. It is looking for a highly motivated and experienced Personal Assistant to provide high-level executive and administrative support to senior management, based in its Abu Dhabi office.

Key responsibilities

• Provide personal and executive assistance to senior management and coordinate their daily activities
• Manage calendars, schedule meetings and appointments, and maintain executive agendas
• Prepare presentations, reports, correspondence and other business documents
• Coordinate domestic and international travel, including flights, accommodation and itineraries
• Handle incoming calls, emails and correspondence, and follow up on action items
• Organize meetings, prepare agendas, take minutes and follow up on action items
• Maintain filing systems and ensure accurate documentation and records
• Represent senior management with internal departments, external stakeholders and business partners
• Handle confidential information with discretion and support ad hoc administrative and personal tasks

Required profile

• Bachelor's degree in Business Administration or a related field
• Minimum 7-8 years of experience as a Personal Assistant or Executive Assistant supporting senior executives or C-level management
• Excellent written and verbal English; Arabic and/or Turkish is an advantage
• Previous experience in the UAE preferred
• Flexibility regarding working hours when required

Required skills

• Advanced MS Office, including Outlook, Word, Excel and PowerPoint
• Strong organization, time management and multitasking skills
• Ability to prioritize competing demands and meet deadlines
• Discretion, confidentiality and attention to detail
• Ability to work independently and coordinate with multicultural teams