Procurement Administrator

About the role

The Procurement Administrator will be the single point of ownership for the agreements‑to‑purchase order (PO) process across Alcazar’s portfolio of entities and projects. The role ensures that all signed agreements are accurately tracked and that PO issuance aligns with contractual terms, supporting finance in spend forecasting and accrual preparation.

Key responsibilities

• Maintain a centralised folder and master tracker for all signed project‑related agreements, capturing key data such as counterparty, value, dates, renewal periods and status.
• Verify that a signed agreement exists before any PO is issued and flag any gaps.
• Share the agreements/PO tracker with Cost Control/Finance on a regular basis to provide visibility of committed values and timing.
• Update the tracker for any amendment, extension or novation of agreements.
• Prepare PO documents based on cost controller inputs, ensuring correct project allocation, category and scope.
• Own the full PO lifecycle in the ERP, from creation through approval to distribution to the requestor.
• Register and maintain vendor master data in the ERP and act as first point of contact for vendor queries.
• Apply consistent PO numbering, templates and filing conventions across all entities and projects.

Required profile

• Strong attention to detail and ability to maintain accurate records.
• Experience coordinating procurement or purchase order processes.
• Good understanding of finance and cost control requirements.

Required skills

• ERP systems

What we offer

• Opportunity to work within a dynamic energy portfolio.
• Exposure to cross‑entity procurement processes.