Procurement Assistant – Office Supplies & Travel Coordination

About the role

The Procurement Assistant supports daily administrative functions related to office supplies, vendor management, and travel arrangements. The role ensures timely processing of purchase requests, maintains accurate records, and provides excellent service to internal departments.

Key responsibilities

• Receive, review, and process purchase requests (PRs) from all departments.
• Source quotations for non‑commercial items, ensuring quality and cost competitiveness.
• Create, issue, and track Purchase Orders (POs) in the ERP system within 24‑48 hours of approval.
• Maintain and update the vendor database, pricing catalogues, and contracts.
• Follow up with suppliers for order confirmation, delivery timelines, and documentation.
• Coordinate with Finance and Warehouse for invoice clearance, stock updates, and GRN issuance.
• Handle travel bookings, negotiate rates, manage ticket changes, and ensure compliance with duty‑of‑care policies.
• Support the procurement manager with quarterly cost‑analysis reports and KPI tracking.

Required profile

• High school diploma or bachelor's degree.
• Minimum 1 year of experience in an administrative or procurement‑related role.
• Strong customer‑service orientation and ability to work with multiple internal teams.

Required skills

• Proficiency with an ERP system for PO creation and tracking.