Procurement Executive

About the role

A proactive and detail-oriented Procurement Executive is sought to manage the sourcing and purchasing of materials, equipment and services needed for exhibitions, events and company operations. The role covers supplier coordination, price negotiation, purchase orders and timely delivery, all while keeping costs efficient and quality standards high. The position is based in Dubai, UAE.

Key responsibilities

• Identify, evaluate and source reliable suppliers and vendors, and obtain and compare quotations for competitive pricing.
• Negotiate prices, payment terms and delivery schedules with suppliers.
• Prepare and process purchase orders and procurement requests, and coordinate with internal departments on purchasing needs.
• Monitor orders and ensure timely delivery of materials and services.
• Maintain supplier databases and build strong vendor relationships.
• Verify invoices, delivery notes and purchase documentation, and check that purchased materials meet quality standards.
• Maintain accurate procurement records and reports, and coordinate with finance on payments and supplier invoices.
• Source materials, printing, fabrication, logistics and other event-related requirements.

Required profile

• Bachelor's degree in Business Administration, Supply Chain Management, Procurement or a related field.
• 2-4 years of experience in procurement or purchasing; experience in exhibitions, events, construction or fit-out is preferred.
• Strong negotiation and communication skills, good organisational skills and attention to detail.
• Ability to work under pressure and manage several requirements within tight deadlines.

Required skills

• Knowledge of supplier sourcing and vendor management.
• Understanding of purchase orders, quotations, invoices and procurement procedures.
• Proficiency in MS Office, particularly Excel.