Procurement Officer

About the role

The Procurement Officer will manage the sourcing and acquisition of facility management supplies, equipment and materials, ensuring alignment with operational needs and budgetary constraints.

Key responsibilities

• Plan and execute procurement activities for facility management items in line with approved budgets.
• Identify, evaluate and onboard reliable suppliers, ensuring quality, price and delivery standards.
• Prepare and issue purchase orders, RFQs and tender documents following company procedures.
• Negotiate pricing, payment terms and contracts to achieve cost savings while maintaining quality.
• Track order status, delivery schedules and resolve discrepancies or quality issues.
• Maintain accurate procurement records, vendor files and contracts for audit and reporting.
• Conduct market research and benchmarking to uncover cost‑saving opportunities.
• Ensure compliance with internal policies, financial controls and health, safety and environmental standards.
• Coordinate with finance for invoice verification, budget tracking and timely payments.
• Prepare regular reports on spend, vendor performance and savings for management review.

Required profile

• 2–4 years of experience in procurement or purchasing, preferably within facility management.
• Working knowledge of procurement processes and vendor management.

Required skills

• Proficiency with procurement/ERP systems such as Pact, SAP or Oracle.
• Advanced MS Excel skills for data analysis and reporting.