Project Assistant – Administrative Support

About the role

We are looking for a highly organized and proactive Project Assistant to support our project teams throughout the project lifecycle. You will ensure administrative tasks are handled efficiently, documentation is up‑to‑date, and deadlines are met.

Key responsibilities

• Provide administrative and operational support to project managers and teams.
• Assist with project planning, scheduling, and daily coordination.
• Track tasks, milestones, deadlines, and deliverables.
• Follow up with team members to ensure timely completion of assigned work.
• Schedule and coordinate meetings, calls, and appointments.
• Prepare agendas, minutes, reports, presentations, and other project documents.
• Maintain organized project files, records, and documentation.
• Update trackers, spreadsheets, databases, and project‑management systems.
• Communicate updates, requests, and information between stakeholders.
• Identify potential delays, monitor pending tasks, and escalate issues as needed.

Required profile

• Excellent verbal and written communication.
• Strong organizational and time‑management abilities.
• High attention to detail and accuracy.
• Effective task management and follow‑up skills.
• Ability to handle multiple priorities and deadlines.
• Problem‑solving and critical‑thinking capabilities.
• Independent work ethic with initiative.
• Adaptability and quick learning of new tools and processes.

Required skills

• Proficiency with Google Workspace.
• Proficiency with Microsoft Office.
• Comfort using project‑management tools, spreadsheets, databases, and communication platforms.