Project Coordinator – Procurement & Logistics

About the role

We are looking for a Project Coordinator to support operational, procurement, logistics and administrative activities in a fast‑paced research and technology environment based in Abu Dhabi. The role will ensure smooth purchasing processes, manage supplier communications and maintain accurate asset and inventory records.

Key responsibilities

• Create and submit purchase requisitions and coordinate with procurement teams for timely processing.
• Monitor and maintain records of assets, equipment, inventory and stock levels.
• Follow up with suppliers to expedite orders and ensure on‑time delivery.
• Coordinate inbound shipments and support outbound logistics as needed.
• Prepare and maintain reports on procurement, logistics, inventory and operational performance.
• Process goods receipt documentation and liaise with finance for invoice handling.
• Review, submit and track supplier invoices to guarantee timely payments.
• Track shipments, monitor delivery schedules and provide regular status updates to stakeholders.
• Assist in budget planning, procurement forecasting and expenditure tracking.
• Support supplier onboarding and keep vendor records up to date in company databases.
• Communicate progress, risks and updates to relevant parties and perform additional administrative duties as assigned.

Required profile

• Minimum 5 years of experience in project coordination, procurement, logistics or operations support.
• Strong organizational, communication and stakeholder‑management abilities.
• Ability to handle multiple priorities in a dynamic environment.
• Bachelor’s degree or equivalent higher education qualification preferred.

Required skills

• Microsoft Excel
• Microsoft Office Suite
• ERP systems (e.g., SAP, Oracle)
• Jira
• Confluence