Property Coordinator

About the role

The Property Coordinator provides professional support to tenants and property owners, handling queries related to maintenance, parking, contracts, and other services. This role works closely with the Property Manager to ensure smooth day‑to‑day operations of the property portfolio.

Key responsibilities

• Respond to tenant and owner inquiries about parking, maintenance, renewals, and other issues with timely, professional communication.
• Follow up on Ejari issuance, DEWA connections, and chiller connections.
• Coordinate with contractors and suppliers on behalf of the Property Manager.
• Generate Rental Index results and draft renewal notices within 100 days of lease expiry, completing renewals within 30 days.
• Assist in preparing and reviewing lease agreements and related documentation.
• Maintain accurate records of property details, tenant information, lease agreements, and renewals across all trackers.
• Enter new properties into the CRM and reconcile CRM data with contract details, master sheets, and payment records.
• Receive, record, and track maintenance requests and ensure timely follow‑up.
• Prepare checklists for property inspections, move‑ins, and move‑outs to ensure compliance with company standards.
• Prepare weekly portfolio reports for the Property Manager and support additional administrative tasks as needed.

Required profile

• Experience in an administrative role, preferably within property management or real estate.
• Strong organisational skills and attention to detail.
• Familiarity with property management software, preferably Yardi.
• Previous experience handling tenant enquiries and property documentation.

Required skills

• Microsoft Excel
• Microsoft Word
• Microsoft Outlook
• Database Management
• Yardi property management software

What we offer

• Clear opportunities for career growth and advancement within the organisation.
• A dynamic, collaborative work environment dedicated to managing and optimising Dubai's real‑estate market.
• Fast‑paced, innovation‑led environment with access to proprietary technology, a 40+ person in‑house marketing team, and the Forbes Global Properties network.