Receptionist / Administration Assistant

About the role

This position ensures the smooth operation of the Real Estate HR offices in Dubai by managing front‑desk activities, providing administrative support to the HR team, and maintaining a high standard of office upkeep and equipment.

Key responsibilities

• Act as the first point of contact for internal and external visitors, screen calls, and provide excellent customer service.
• Maintain the HR office environment, oversee meeting‑room readiness, and coordinate outsourced pantry, cleaning, canteen, plant, and pest‑control services.
• Organise logistics for HR meetings, workshops, team celebrations and interview setups, including WebEx and video‑conference arrangements.
• Maintain document trackers, update the Real Estate telephone directory, and manage probation and onboarding trackers.
• Track inventory of IT equipment and induction packs, prepare RFAs and LPOs for HR purchases, and ensure timely processing of procurement documents.

Required profile

• Professional communication skills with the ability to handle enquiries and direct them appropriately.
• Strong knowledge of company policies and procedures to answer queries accurately.
• Ability to manage office facilities, coordinate with subcontractors, and ensure equipment is functional.
• Attention to detail in document handling, inventory tracking, and procurement processes.

Required skills

• WebEx for virtual meetings and interviews.