Receptionist & Administration Assistant

About the role

The Receptionist & Administration Assistant will ensure the smooth operation of the Real Estate HR offices by managing front‑desk activities, providing administrative support to the HR team, and maintaining office standards. This role combines customer‑facing duties with behind‑the‑scenes logistical coordination.

Key responsibilities

• Act as the first point of contact for internal and external visitors, handling calls, enquiries and directing them appropriately.
• Maintain the upkeep of HR office spaces, meeting rooms and equipment, and coordinate with outsourced pantry staff and service contractors.
• Organise logistical aspects of meetings, including catering, WebEx set‑up and post‑meeting room checks.
• Prepare interview documentation, manage WebEx and video‑conference arrangements, and support HR workshops and team events.
• Maintain document trackers, telephone directories and probation trackers, ensuring accuracy and timely updates.
• Track inventory of IT equipment and induction packs, updating records and supporting onboarding processes.

Required profile

• Excellent customer service and communication skills.
• Strong organisational ability and attention to detail.
• Professional demeanor when handling calls and visitors.
• Ability to work collaboratively with HR staff and external service providers.

Required skills

• WebEx (video‑conference and interview set‑up)