School Secretary

About the role

GEMS Education is looking for a School Secretary to perform a wide range of secretarial and administrative duties. The role covers keeping records, coordinating reports and office activities, and communicating with faculty, staff, parents and students.

Key responsibilities

• Maintain accurate records, databases, filing systems, calendars and school documentation.
• Compile, prepare, coordinate and distribute weekly, monthly and annual reports from information gathered from various sources.
• Coordinate office management activities and school events, and share relevant information with faculty, staff, parents and students.
• Ensure compliance with GEMS policies, procedures and codes of conduct, and take part in staff meetings and committees as required.
• Support additional duties assigned by direct and dotted-line managers or supervisors, including tasks that require extra time and effort.

Required profile

• Bachelor's degree in Business Administration, Secretarial Studies, Office Administration or a related field.
• 2-3 years of relevant administrative or secretarial experience, preferably in a school or educational environment.
• Ability to handle confidential information professionally.

Required skills

• Proficiency in Microsoft Office applications and school management systems.
• Strong written and verbal communication skills.
• Excellent organisational, time-management, multitasking and interpersonal skills.