Secretary & Document Controller

About the role

Stantec is looking for a highly organized and detail‑oriented Secretary and Document Controller to join its team in Abu Dhabi, United Arab Emirates. The role involves managing all project‑related documentation, ensuring accuracy, completeness and compliance with company standards.

Key responsibilities

• Register and file all incoming and outgoing correspondence, minutes of meetings, drawings and technical submittals.
• Maintain registers for mail, site instructions, change orders, RFIs, CVIs, letters and daily reports.
• Receive, log, distribute and archive technical documents, coordinating with consultants, contractors and internal staff.
• Control, track and issue project documentation, ensuring proper electronic transmission and database entry.
• Provide general administrative support such as typing, filing, answering phones, managing calendars and assisting site office administration.
• Coordinate with resident engineers, secretaries and other staff to verify record correctness and perform regular electronic backups.

Required profile

• Minimum 5 years of experience in document control or similar administrative roles.
• Strong attention to detail and ability to manage large volumes of documentation.
• Proficiency in using document control software and maintaining accurate registers.

Required skills

• Aconex
• Sharepoint
• Unifier
• Document Management System
• Document control software