Secretary – Estimation Department (Full‑Time)

About the role

We are looking for a proactive and organized Secretary to support the Estimation Department of Al Marwan Group. The role involves handling tender documentation, coordinating with suppliers and internal teams, and ensuring smooth administrative processes in a fast‑paced construction environment.

Key responsibilities

• Coordinate with suppliers and subcontractors for quotations, submittals, pre‑qualification documents and tender requirements, ensuring timely receipt and accurate information.
• Maintain tender logs, trackers, BOQs, pricing sheets and document registers, updating them regularly to reflect the latest status.
• Manage tender documents, addendums, NTTS, clarifications and correspondence, organizing them for easy retrieval.
• Follow up with procurement, project teams, suppliers and subcontractors on pending matters, driving progress and resolving issues.
• Handle departmental emails, filing, documentation and general administrative tasks, supporting the Estimation team’s daily operations.

Required profile

• 4+ years of experience in construction, infrastructure or contracting, with a focus on tendering, estimation or procurement, demonstrating strong coordination abilities.
• Bachelor’s degree or Diploma in Business Administration, Secretarial Studies or a related field, providing a solid foundation for administrative duties.

Required skills

• Proficiency in MS Excel.
• Proficiency in MS Word.
• Proficiency in MS Outlook.
• Experience with PDF/document management.