Senior Administration Officer

About the role

Worley is seeking a Senior Administration Officer to support the safe and efficient delivery of projects across the United Arab Emirates. The role combines office administration, personnel mobilisation, logistics coordination and cost‑control support to ensure project objectives are met on time, within budget and to the highest quality standards.

Key responsibilities

• Provide office administration and facilities management support.
• Handle personnel administration and mobilisation, including travel arrangements, accommodation, vehicle allocation and driver coordination.
• Coordinate staff movements between headquarters, site and home country, and support emergency travel requirements.
• Control logistics costs in line with approved budgets and maintain administrative records, correspondence logs and filing systems.
• Assist document controllers with transmittals, courier handling and archiving, ensuring confidentiality of sensitive documents.
• Maintain attendance, timesheets and leave records for PMC personnel, and liaise with project controls and HR for payroll inputs.
• Manage admin‑related vendors (transport, catering, cleaning, accommodation), support procurement activities and monitor service‑level compliance.
• Process invoices related to administration and support the Project Controls Manager and PMC teams.

Required profile

• Proven experience in office administration, personnel mobilisation and logistics coordination.
• Familiarity with document control processes and vendor management.
• Ability to work closely with project controls, HR and procurement functions.
• Attention to detail and strong organisational skills.

Required skills

• Forecasting
• Personnel Administration
• Progress Measurement
• Cost and Estimating management
• Budget Cost Estimating
• Document Control