Senior Specialist – Document Control

About the role

The Senior Specialist – Document Control will ensure the accuracy, integrity, and timely maintenance of the department’s document control management systems (UCM/EDMS). Acting as the central focal point for all project‑related documentation across AD Ports Group programmes, the role enables efficient document governance and accessibility.

Key responsibilities

• Create, organize and maintain systematic filing of all documents and correspondence, both electronically and in hard copy.
• Ensure document changes are reflected and updated in the archives.
• Maintain document management processes, retention policies, and project folder structures.
• Set up new projects and contracts on the EDMS system and attend kickoff meetings to explain the DC role.
• Prepare and issue periodic project reports, highlighting overdue actions and issues.
• Coordinate with contractors to verify correct document numbering and deliverable lists.
• Provide EDMS orientation for newly awarded contracts to contractors and consultants.
• Distribute documents to stakeholders and ensure compliance with OGSM requirements.

Required profile

• Bachelor’s degree holder.
• 5–7 years of experience in a document control role.
• Basic knowledge of Electronic Document Management Systems (EDMS).
• Proficiency in Microsoft Office (Word, Excel, Outlook) and Adobe Professional.

Required skills

• Electronic Document Management System (EDMS)
• Microsoft Office suite
• Adobe Professional