Admin Assistant – Business Centre Management

About the role

The Admin Assistant will report directly to the Business Centre Manager and support the day‑to‑day operation of a large Business Centre comprising 42 meeting rooms and a 300‑plus seat auditorium. This front‑of‑house position ensures smooth coordination of bookings, IT connectivity, catering, and facility upkeep for tenants and guests.

Key responsibilities

• Manage meeting room bookings, matching room size and IT setup to collaboration needs.
• Monitor tenant usage of facilities and ensure compliance with allocated space.
• Provide first‑line support for IT connectivity through the internal service provider.
• Coordinate catering and F&B requirements for events and daily operations.
• Organise and oversee large‑scale events and gatherings within the auditorium.
• Inspect and verify that cleaning and maintenance activities meet international standards.

Required profile

• Minimum three years of experience in business centre, hospitality or event management within the UAE.
• Relevant degree or professional accreditation; knowledge of property/facility management is a plus.
• Strong front‑of‑house presence with the ability to interact confidently with tenants and guests.
• Demonstrated reliability, punctuality and a dedicated work ethic.

Required skills

• Microsoft Excel
• Microsoft Word
• PowerPoint
• Fluent English (verbal and written)
• Fluent Arabic (verbal and written)