Admin Assistant for a VIP Residence

About the role

Black Pearl Consult is hiring an Admin Assistant for a VIP residence in Abu Dhabi. The role oversees the daily operations of the residence, keeping it clean, organized and well maintained, supervises staff and coordinates with the VIP's Office. The ideal candidate is highly organized, detail oriented and able to handle multiple tasks with discretion and professionalism.

Key responsibilities

• Supervise and delegate duties to residence staff (housekeepers, drivers, chefs and others), ensuring daily, weekly and monthly tasks are done to the highest standard.
• Escort the VIP client to meetings, events, doctor's appointments and other visits, and run personal and household errands such as shopping, gift purchase and wrapping, and dry cleaning.
• Assist with packing and unpacking during trips and travel if required, and keep all rooms of the residence clean and organized.
• Manage inventories of accessories, couture and other personal items belonging to the VIP client.
• Coordinate all events at the residence, perform butler services during events and parties, help with menu preparation and welcome guests professionally.
• Maintain records and inventories of household items and supplies, coordinate with external vendors, ensure compliance with household policies and handle confidential information discreetly.

Required profile

• Proven experience in administration, household management or a similar role.
• Strong organizational and multitasking skills with excellent attention to detail.
• Excellent communication and interpersonal skills to manage staff and interact with the VIP client and guests.
• Discretion and professionalism; ability to work flexible hours, including evenings, weekends and travel.
• Knowledge of event planning and butler services is highly desirable.
• Candidates must currently reside in the UAE.